Accounts Payable Specialist
Mountain View, Hybrid
The Team and Our Values
We are a team of software engineers of various technical backgrounds and at various stages in our careers. We value diverse viewpoints and have a culture built on respect, creativity, and collaboration. We value self-motivation and self-learning; we are proactive in our actions and always eager to know more. We are always enthusiastic to share knowledge and expertise.
Our position within the Samsung organization provides us with the opportunity to build software at a scale rarely seen in the industry. At the same time, we are a small company and offer a personal and close-knit work environment. Joyent employees are thus uniquely positioned to meaningfully contribute to technology deployed on a global scale and play an important role in Samsung's continued innovation in the cloud industry.
The A/P Specialist is responsible for the Procure-to-Pay process. This person will have the opportunity to provide direct support and assistance to the Accounting/Finance team and Management on day-to-day processes, properly coding and matching vendor invoices, creating purchase orders, estimating expense accruals, performing account research, preparing account analysis and tracking vendor payment obligations.
Responsible for monitoring all Purchase Order requests to ensure accuracy and completeness of information provided. Also, responsible for obtaining necessary approvals and communicating spend with the team for budget purposes.
Responsible for coding and posting of vendor invoices to ensure proper expense allocation and timely payment (multi-currency):
Match vendor invoices against purchase orders
Enter vendor invoices and ensure that it’s posted to the proper account and department
Reconcile any discrepancies with vendors and company personnel
Obtain invoice approval from managers prior to payment
Obtain coding approval from Sr. Accountant prior to payment
Create digital records of all transactions for upload into the accounting system.
Communicate with vendors and associates to resolve payment and pricing discrepancies
Process certain employee expense reports for payment
Review and audit all expense reports in Nexonia, ensure all expenses adhere to the policy and that these are coded correctly
Maintain the corporate credit card transactions for facility; ensure all expenses are coded correctly to the right G/L Account and right dept.
Processing all purchase order, obtain all the proper approvals and documentation.
Produce regular check run; create checks/wires/or ACH payments for review and signature, mail/distribute as appropriate.
Obtain, maintain and update vendor records (W-9, W-8BEN, mailing addresses, etc.)
Setup and maintain all Accounts Payable files
Maintain files for IRS 1099 reporting purposes and prepare annual 1099 reports
Maintain the vendor coding summary and add new vendors accordingly
Determine and estimate monthly accruals for all active vendors
Help accounting and finance team consistently close the books prior to month end
Reconcile key accounts as assigned
Support audit and reviews as performed by external and internal sources
Perform ad hoc projects as needed
BA/BS in Finance or Accounting preferred
Preferable 5 years accounting experience, with at least 3 years in Accounts Payable roles
Start-up environment experience supporting a SaaS, services or software organization a huge plus
Experience in NetSuite accounting system preferred
Experience in Bank of America CashPro system and EFD using BAFF preferred
Strong attention to detail
Excellent problem solving, research and analytical skills
Excellent communication skills, both written and verbal
Must be proficient in Excel
Strong interpersonal skills and ability to interact with department heads
Global experience desired (i.e. International Subsidiaries)
An opportunity to build a cloud solution and scale it to meet the needs of the world’s largest cloud consumers
A highly distributed, remote-friendly team (US only)
An opportunity to shape product and business strategy and can grow into new roles as the organization grows
Joyent, a wholly-owned subsidiary of Samsung, is the open cloud company. Joyent builds technology, at the pinnacle of scale, performance, stability, and security to accelerate the transformation toward the mobile and cloud-centric world. Joyent designs, builds and manages market competitive cloud computing solutions and services for Samsung Electronics and its partners at global scale.
How To Apply
To apply, please submit a brief introduction, a copy of your resume, and a link to your Github or LinkedIn profile to firstname.lastname@example.org with Accounts Payable Specialist in the subject. Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Fair Chance Ordinance.
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